Goddard Systems, LLC Applicant Privacy Notice

Last updated July 1, 2023

This Applicant Privacy Notice describes the personal information Goddard Systems, LLC and its affiliates and subsidiaries (“Goddard”, “we”, “us”, or “our”) collect when you apply for a position with us how we use it, and with whom we share it. This notice does not apply to third party sites or services outside of Goddard’s careers website and application process. Goddard does not include Goddard franchisee schools (“Franchisee School”), and this Privacy Notice does not apply to Franchisee Schools.

I. Applicability

This Privacy Notice applies to personal information collected from applicants of Goddard. The term “applicant” includes U.S. individuals who apply for a position with Goddard Systems, LLC up to the point of receiving a conditional offer, but not after acceptance. For individuals who are currently employed with Goddard, please read the Employee Privacy Notice.

Information Collection, Use, and Retention

• Apply for employment with Franchisee School:

  When you apply for a position at a Franchisee School, rather than Goddard, by clicking the “Careers” tab on the Goddard website, we will collect, to provide to the relevant Franchisee School, on your behalf, your identifiers (name, contact preference (telephone number or email address), professional or employment information (resume/CV), and any other information you include in your email to us. We collect this information to share it on your behalf with the applicable Franchisee School, so the Franchisee School can analyze the information you provided for its employment purposes. For more information on what information the Franchisee School collects during the application process, for what purpose it is collected, how it is shared and retained, please contact the Franchisee’s School or read the Franchisee School’s Applicant Privacy Policy (if such Franchisee School is required under applicable law to maintain such a privacy policy). We will retain this information until you request to delete it or for so long as there is a business need or legal obligation to retain it.

When you apply for a position at Goddard, we collect or receive personal information at various stages in the application process as described below:

• Apply for employment with Goddard:

  When you apply for employment with Goddard, we collect from you, through our third party applicant tracking system, your personal identifiers (name, email address, mailing address, selected password, and telephone number) your professional or employment information (resume, education and employment history, licenses and certificates, and desired salary), and protected classifications (gender, ethnicity, veteran status, and disability status (if provided)), whether you are eligible to work in the United States, and if you require sponsorship to work in the United States. We use your identifiers, , and your professional or employment information to create your account in -UKG Pro (our applicant tracking system), review your background and skills, determine your qualifications for the role you are applying to, and to confirm information related to your education. For equal employment and affirmative action purposes, you also have the option to provide us with your protected classifications (gender, ethnicity, veteran status, and disability status). We use this protected classification information for government reporting purposes, to comply with legal requirements, to analyze requested disability accommodations as applicable, and to keep a record of things like accommodations we provided to address your needs. We will retain this information until you request to delete it or for so long as there is a business need or legal obligation to retain it.

• Participate in an in-person interview:

  If you participate in an on-site interview with Goddard, we may collect, from you, when you register with reception as a visitor, your personal identifiers (driver’s license, government identification card, or passport) and video recordings of you captured through our CCTV footage. We use this information to ensure the security of Goddard personnel and property. We will retain this information until you request to delete it or for so long as there is a business need or legal obligation to retain it.

• Responses to role-based aptitude and skills test:

  If you complete an IT coding aptitude and skills test as part of our hiring process, we will collect the responses you provided. We use your responses to draw inferences about your abilities and aptitudes so that we can match you with jobs and determine your suitability for specific role(s). We will retain this information until you request to delete it or for so long as there is a business need or legal obligation to retain it.

• Credit check information:

  After you have received a conditional offer from Goddard, we may collect from credit reporting agencies your commercial information, i.e., credit report (open lines of credit, outstanding balances, auto or student loans, foreclosures, late or missed payments, any bankruptcies and collection accounts, motor vehicle information, and other information returned in your credit report). We use this credit check to assess your fitness and suitability to the role you have applied for. We will retain this information until you request to delete it or for so long as there is a business need or legal obligation to retain it.

Information Collected Automatically by Cookies

Please read the UKG Pro Cookie Policy for more information about the information collected by UKG (not shared with Goddard) through the website.

II. Information Sharing

General Sharing:

Goddard shares applicant personal information in the following instances:

• With Franchisee School:

  If you are applying for a position with a Franchisee School, rather than Goddard, we will share your personal information, on your behalf with the applicable Franchisee School so the Franchisee School can evaluate your application.

• Within Goddard:

  We share applicant personal information among our hiring decision-makers (i.e., human resources department, senior management, and hiring managers) for the legitimate business purposes of assessing applications and making hiring decisions. Access to applicant personal information is limited to those on a need-to-know basis. However, protected classifications (gender, ethnicity, veteran status, disability status) are not shared outside of the Human Resources department.

• With Service Providers:

  We share your personal information with our service providers to facilitate the application process. Such service providers include our applicant tracking system provider, email provider, IT support provider, background check provider, videoconference providers, credit reporting agencies, and cloud provider. However, protected classifications (gender, ethnicity, veteran status, disability status) are not shared outside of the Human Resources department.

• For legal purposes:

  We share applicant personal information with third parties, such as legal advisors, law enforcement agencies, or governmental/regulatory bodies in order to protect our legal interests and other rights, protect against fraud or other illegal activities, for risk management purposes, and to comply with legal obligations.

• During a corporate reorganization:

  In the event that we enter into, or intend to enter into, a transaction that alters the structure of our business, such as a reorganization, merger, acquisition, sale, joint venture, assignment, consolidation, transfer, change of control, or other disposition of all or any portion of our business, we would share applicant personal information. We will also share applicant personal information if we undergo bankruptcy or liquidation, in the course of such proceedings.

Sharing in the Preceding Twelve (12) Months

III. Your Rights

California Residents

The California Privacy Rights Act (CPRA) entitles California residents to certain rights. To the extent the CPRA applies to our processing of your personal information, you are entitled to the following rights:

• Right to Access/Know.

  You have the right to request what personal information we have collected, used, disclosed, and sold about you, unless doing so proves impossible or would involve disproportionate effort.

• Right to Deletion.

  You have the right to request the deletion of your personal information that we collect or maintain, subject to certain exceptions. Once we receive your request to delete and confirm your identity, we will delete (and notify any service providers or third parties, who we have shared or sold your personal information to, to delete) your personal information, unless an exception applies under applicable law, including to comply with a legal obligation.

• Right to Opt-Out of Sale/Sharing.

  You have the right to opt-out of the sale or sharing of your personal information to third parties. Goddard does not have actual knowledge that it sells or shares personal information of minors under the age of sixteen (16) years. To exercise your right to opt-out of the sale or sharing of your personal information visit Exercise Your Rights.

• Right to Non-Discrimination.

  You have the right to not receive discriminatory treatment if and when you exercise your rights to access, delete, opt-out, correct, or limit use of sensitive personal information under the CPRA.

• Right to correct:

  You have the right to correct inaccurate personal information that we collect or maintain.

Exercise Your Rights

To exercise your rights, you may submit a request by calling Goddard toll-free at 1-800-GODDARD or via email at privacy@goddardsystems.com. You can also exercise your rights by visiting our Privacy Rights Request page. For requests submitted via telephone or email, you must provide us with sufficient information that allows us to reasonably verify you are the person about whom we collected the personal information and describe your request with sufficient detail to allow us to properly evaluate and respond to it. If we are not able to verify your identity for access and deletion requests with the information provided, we may ask you for additional pieces of information.

Using an Authorized Agent

Only you, or a person that you authorize to act on your behalf, may make a request related to your personal information. If a consumer is using an authorized agent to submit a CCPA/CPRA privacy request to know (disclosure report) or delete their personal information, the following is required.

• Using an authorized agent without power of attorney to submit a request to know or delete

  • Signed permission from the consumer authorizing the agent to submit the CPRA privacy request(s) on their behalf. Describe the type of privacy request(s) being requesting (know/disclosure report and/or deletion).
  • The consumer must verify their own identity directly with the us by submitting information or documentation that provides sufficient proof of identification, such as a copy of a driver's license, an identification card issued by the motor vehicle administration, or any other government issued identification.

• Using an authorized agent with power of attorney to submit a request to know or delete:

  If you have provided the authorized agent with power of attorney pursuant to California Probate Code sections 4000 to 4465, provide only the following: the valid power of attorney executed lawfully under California Probate Code sections 4121 to 4130.

• Using an authorized agent to submit an opt-out request:

  Please provide written permission, signed by the consumer, authorizing the agent to submit the opt-out request.

IV. Do Not Track

Our systems currently do not support Do Not Track ("DNT") mechanisms. Do Not Track is a preference you can set in your web browser to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Policy. For more information about DNT, visit www.eff.org/issues/do-not-track.

V. Information Security

We maintain commercially reasonable security measures to protect the information we collect and store from loss, misuse, destruction, or unauthorized access. Our security includes physical, administrative, and technology-based measures. We limit access to personal information to only persons who are properly identified and who possess a role or business need to access personal information. We apply commercially adopted technologies, such as encryption, data masking, and tokenization to safeguard personal information we collect and store. We also use TLS/SSL, HTTPS, or other comparable security features to protect personal information when transmitting across the Internet or other external networks. You acknowledge that no security measure or modality of data transmission can be guaranteed to be 100% secure, therefore, we cannot guarantee absolute security. If you have any security questions, please contact us at the Contact Information available in the Contact Us section.

VI. Personal Information of Children

Goddard’s Career website is not intended for use by individuals under the age of eighteen (18) years. If we learn that we have collected or received personal information from individuals under the age of eighteen (18), we will delete the personal information. If you believe we have personal information on individuals under the age of eighteen (18), please contact us at the contact information provided below.

VII. Changes to This Applicant Privacy Notice

This Applicant Privacy Notice is subject to change at any time. Changes to this Applicant Privacy Notice will be posted on this page and will indicate the date the changes go into effect. If we make any changes that materially affect your privacy rights, we will announce those changes by email and obtain your consent, if required.

VIII. Contact Us

For questions on this Privacy Notice or the protection of your personal information and privacy rights, you can contact us at privacy@goddardsystems.com.